Board Positions

Past President

Responsibilities

Assist President and Board on programs, policy, and administrative function
Attend to other duties as requested by the President
Maintain a leadership role on a HIMSS National Committee
Assist the Program Chair in the coordination of the annual Washington HIMSS conference
Attend regular and special meetings of the Chapter BOD and the membership.
Offer information and guidance on recent decisions, plans and business of the Chapter to provide continuity, including assisting President with Annual Report.
Help ensure smooth Chapter leadership transitions by participating in the recruitment and identification of future Chapter officers and board members by serving on or chairing the nominating committee.

Qualifications

Must be a current member of HIMSS in good standing for the past year.
Served as immediate past Chapter President.
Demonstrated leadership skills, strong business acumen and a commitment to perform in an orderly and responsible manner, all duties of the office.

Term: One year, filled by succession from the President role

Estimated Time Commitment: Four (4) hours of meetings and Chapter work each month

President

Responsibilities

Presides at monthly meetings of the Board of Directors and the membership
Attendance of the annual HIMSS conference to represent the chapter
Works with the Board to establish the agenda and schedule for all regular and special meetings of the Board of Directors and the membership
Executes contracts and other instruments on behalf of the chapter with the Secretary and, or Treasurer or any other designated officer, as duly authorized by the Board of Directors
Authorizes all expenditures of chapter funds with approval of the Board of Directors
Appoints Chairs and Members of all standing committees and special task forces, subject to Board approval
Facilitates the annual chapter self-evaluation and audit of activities that includes a review of standing committees and special task forces
Serves as the primary liaison with HIMSS and attends necessary programs and meetings in support of on-going HIMSS/chapter relations
Ensures compliance with all reporting obligations to Federal and State governments and to HIMSS
Conducts a year-end transition meeting with the outgoing and incoming Board of Directors
Performs any other non-specified duties necessary to further the business of the chapter as duly authorized by the Board of Directors.

Qualifications

Must be a current member of HIMSS in good standing for the past year.
Served as President-Elect in the current fiscal year before becoming President (per bylaws)
Demonstrated leadership skills, strong business acumen and commitment to perform in an orderly and responsible manner, all duties of the office
Ability to attend the HIMSS Annual Chapter Leadership Workshop (held in conjunction with the HIMSS Annual Conference)

Term: One year, filled by succession from the President Elect role

Estimated Time Commitment:

Eight (8) hours of meetings and Chapter work each month
Attend the Annual HIMSS conference, four days.

President Elect

Responsibilities

Serves in place of the President as directed
Chair of the Nominations Committee
Attend to other duties as requested by the President
Assist the Program Chair in the coordination of the annual conference
Manage professional relationships with other organizations affiliated with the Chapter
Attend the annual leadership conference, site to rotate
Represent the Chapter a the HIMSS National conference
Maintain the chapter’s long term strategy.
Assists the Chapter president in conducting the business affairs and activities of the Chapter through special assignments and duties delegated at the direction of the president and/or the Board of Directors.
Presides at regular meetings of the Chapter Board of Directors and the membership in the absence of the Chapter president. Assumes the office of the president upon conclusion of the one-year term as president-elect. May be required to complete the unfulfilled term of the current Chapter President due to resignation or special circumstances.
Attend all regular and special meetings of the Chapter Board of Directors and the membership, and notifies the Chapter president if unable to attend.
Preside over any regular and special meetings of the Chapter Board of Directors or the membership in the event of the Chapter president’s absence.
Prepare and distribute a program of Chapter activities for the year.
May chair a committee or special task force and/or serve as liaison to one or more committees, as assigned by the Chapter President.
Manage professional relationships with other organizations affiliated with the chapter (collaborators)

Qualifications

Must be a current member of HIMSS in good standing for the past year.
Demonstrated leadership skills, strong business acumen and a commitment to perform in an orderly and responsible manner, all duties of the office.

Term

One year: elected by active members
Immediately follows with the President and Past-President roles

Estimated Time Commitment

Six (6) to eight (8) hours of meetings and Chapter work each month
Attend the Annual HIMSS conference, four days
Attend the Annual HIMSS Leadership conference, two days.

Secretary

Responsibilities

Organize and maintain the annual chapter calendar
Attend to other duties as requested by the President
Attend all Board meetings
Make physical arrangements for Board meetings
Generate monthly Board meeting agendas and distribute one week prior to the meeting
Compile meeting minutes and distribute within one week from meeting time
Retain copies of appropriate Chapter information
Receive and tally nomination ballots
Receive all applications for membership
Route all financial documents to the treasurer as appropriate
Prepare and distribute mailings of Chapter information to members
Route all postal mail to appropriate Board Members
Records all actions of the Chapter board and membership and prepares meeting minutes. Maintains Extranet site, which contains the permanent corporate record of the Chapter. Oversees BOD elections and member surveys.
Attend all regular and special meetings of the Chapter Board of Directors (BOD), and notifies the president if unable to attend so that an interim secretary can be assigned.
Ensure that an annual (minimum) member survey is conducted.
Arrange for conducting BOD meetings, whether held in person or by conference call.
Record, prepare, and distribute the minutes via email in a timely fashion.
Create, maintain, and archive electronic records containing notices, agendas, and related materials, in addition to the signed and approved minutes to Extranet site.
Confirm BOD candidates are eligible to run for office, prepares slate for election, communicates results to BOD. Prepares ballots.

Qualifications

Must be a current member of HIMSS in good standing for the past year.
Demonstrated leadership skills, strong business acumen and a commitment to perform in an orderly and responsible manner, all duties of the office.

Term: One year, elected by active members

Estimated Time Commitment: Six (6) to eight (8) hours of meetings and Chapter work each month

Treasurer

Responsibilities

The treasurer has charge of and responsibility for all funds and securities of the Chapter, including oversight of deposits and disbursements. Duties shall be conducted in conformance with the approved budget, Chapter’s fiscal policies and any financial decisions previously made by the BOD. The treasurer ensures that regular financial reports and an annual audit are presented to and interpreted for the Chapter BOD and HIMSS.

Maintain Chapter bank accounts
Attend to other duties as requested by the President
Reconcile monthly bank statements and financial transactions
Process all program receipts
Generate monthly financial reports for Board review
Jointly prepare the annual Chapter budget with the incoming treasurer
Obtain gifts for speakers or guests of honor
Prepare Budget and Financial Statement annually for National Standards submission
Provide financial information for Annual Chapter audit and submit audit summary to Board and National HIMSS
Prepare and submit federal IRS forms as necessary in the fall.
Attend all regular and special meetings of the BOD, and notifies the president if unable.
Manage securing the deposit and disbursement of Chapter funds and investments.
Maintain all required documents and financial records related to Chapters finance.
Prepare a proposed budget for review, modification and final approval by the Chapter BOD.
Monitor income and expense activity relative to the Chapter budget, and makes appropriate recommendations to adjust for any variances.
Prepare and submit necessary documents to comply with federal and state tax rules .
Maintain a treasurer's book of Chapter records, correspondence and activities to be transferred to the incoming treasurer.
Perform any other duties necessary to further the business of the Chapter as duly directed by president and/or the Board of Directors.

Qualifications

Must be a current member of HIMSS in good standing for the past year.
Demonstrated strong business acumen and a commitment to perform in an orderly and responsible manner, all duties of the office.
Commitment to ethical management of Chapter funds.

Term: One year, elected by active members

Estimated Time Commitment: Six (6) to eight (8) hours of meetings and Chapter work each month

Programs Chair

Responsibilities

Chair the Programs Committee
Conduct regular programs committee meetings to oversee and direct committee work
Coordinate and manage short educational programs
Coordinate and manage annual all-day conference

Term

One Year. Volunteers for this position are approved by the Board
Limit 5 years

Estimated Time Commitment

Four (4) to six (6) hours of meetings and Chapter work each month.
Increase workload around annual conference

Membership Chair

Responsibilities

Chair the Recruitment Committee
Develop and maintain the Chapter membership database
Maintain the database of interested non-members (prospect list)
Receive data on HIMSS National members residing within our Chapter area
Liaison with local educational institutions to attract student memberships
Report on the membership at monthly Board meetings
Attend to other duties as requested by the President.
Organize tables and displays at related conferences and events

Term

One Year. Volunteers for this position are approved by the Board
Limit 5 years

Estimated Time Commitment: Four (4) to six (6) hours of meetings and Chapter work each month.

Communications Chair

Responsibilities

Website

Maintain the chapter web in coordination with webmaster. (Outside Consultant)
Oversee the development of program content

Design, layout and publish four quarterly newsletters with content provided by the Board in collaboration with outside consultant
Solicit newsletter copy from Board, HIMSS, and members

Other

Attend to other duties as requested by the President.
Skills: Attention to detail, ability to communicate effectively
Technical Skills: HTML; or willing to copy/paste code and test; technical skills are not necessary since the website translates the copy.

Term

One Year. Volunteers for this position are approved by the Board
Limit 5 years

Estimated Time Commitment

Two (2) hours of Chapter meetings each month
Eight (8) to ten (10) hours of website maintenance and Chapter work each month; July may require additional time with the Board transition

Sponsorship Chair

Responsibilities

Chair the Vendor Engagement Committee
Develop and maintain a professional relationship with organizations and corporations supportive of the Washington HIMSS mission
Solicit sponsorships of cash and kind for all educational programs
Solicit sponsorships of cash and kind for social and recruiting functions
Introduce and recognize sponsors at programs and meetings
Attend to other duties as requested by the President.

Term

One Year. Volunteers for this position are approved by the Board
Limit 5 years

Estimated Time Commitment: Four (4) to six (6) hours of meetings and Chapter work each month.

Scholarship Chair

Responsibilities

Chair the Scholarship Committee
Advocate HIMSS to student population
Attend to other duties as requested by the President.
Organize, publicize and award HIMSS-WA Scholarship
Organize and host yearly student program

Term

One Year. Volunteers for this position are approved by the Board
Limit 5 years

Estimated Time Commitment: Four (4) to six (6) hours of meetings and Chapter work each month.

Advocacy Chair

Responsibilities

Chair the Health Policy Committee
Obtain and disseminate Advocacy information from the National Office and state to members
Organize and manage one advocacy-related educational program

Term

One Year. Volunteers for this position are approved by the Board
Limit 5 years

Estimated Time Commitment: Four (4) to six (6) hours of meetings and Chapter work each month.

At Large (3)

Responsibilities

Attend to duties as requested by the President
Support Program Director as needed or directed
Each at large member assists the chapter in one of the following areas
Serve as a member of the HIMSS-WA Programs Committee, or
Serve as member of the HIMSS – WA Recruitment Committee

Term

One Year. Volunteers for this position are approved by the Board
Limit 5 years

Estimated Time Commitment: Four (4) to six (6) hours of meetings and Chapter work each month.